#Adding a shared calendar in outlook how to

Create events in the new group calendar like you would any other calendar.Check the box next to the new group calendar to view the calendar.Д¬alendar with the user calendar and the newly created group calendar viewable.NOTE: Initially, shared group calendars are not selected to display. To access the new group calendar, click on the calendar tab at the bottom of the left panel.The new group calendar listed under Groups after Outlook restarted. Outlook will automatically restart and once it reopens the new group is listed under 'Groups'.Adding them later by editing the group proved to be more reliable in our experience. NOTE: Sometimes this process does not add the members to the group. Once all members have been added, click the 'OK' button.The group creation box with additional members added. When new members are added, they appear as 'Members', while you are listed as the Owner of the group.Window where a description and members can be added to the group. Click the correct member to add them to the 'Members' box below the search field.

To add members, start typing their information in the Search box under 'Add people'.The group can also be edited at any time to add or remove members.

In the next popup menu you can give the group a description and add members to the group.

In the create group popup, create a name and decide if the group should be public or private. Public calendars are available to everyone in the organization. Private calendars are accessible to only those members you approve.

Choose if the calendar will be private or public.

This means the name cannot already be in use so be sure to pick something unique. NOTE: Even though you are creating a calendar, an email account is created.

In the Create Group popup box, type a name for the shared group.

Where to find the New Group button in Outlook when creating a new group. NOTE: In the web interface, look for a '+ Create' link listed under the Groups heading to create a new group.

Click the 'New Group' button in the ribbon menu.

The Groups section in the left panel of Outlook beneath the Inbox section. NOTE: You may need to scroll down to see the Groups section depending upon how many sub-folders are in the Inbox.

From the Mail tab, click on the 'Groups' section below the 'Inbox' section.

The steps below show this process using Outlook. The process is similar though it varies slightly between the two. Shared calendars can be created using Outlook or via the web interface. The creator of the calendar is also the owner, which is the person who manages access, but this can be delegated to someone else in the organization at any time.

#Adding a shared calendar in outlook how to

How to Create & Manage a Shared Calendar with O365ДЄnyone in an organization can create a shared group calendar. Lastly, creating and using shared calendars in Microsoft Office 365 can be done in a few minutes and they are easy to maintain. Shared calendars save time by consolidating information, as well as communicating schedule and event details with your business, specific departments or individuals more efficiently. Helping groups coordinate events and more.Providing a way for different departments to collaborate and better manage events, social media blasts, and marketing.Keeping others in your office, department or group aware of your schedule.Shared calendars are commonly used by businesses and groups because they have many uses.